When making a booking, the hirer is agreeing to all of the terms and conditions in this document.
- Bookings:
- All hirers and users of the Stanley Sports Hub are subject to the Terms and Conditions of Booking as shall be laid down from time to time.
- Those wishing to book the facilities must complete the official booking process. No activity can commence until official confirmation of the booking is received by the applicant person/group from the Stanley Sports Hub.
- Pre-booked pitches/rooms may not be transferred by the hirer to any other person/group without prior approval from the manager of the Stanley Sports Hub.
- The contact person(s) named in the online form will be the person with whom all official communication from the Stanley Sports Hub manager will take place. If there are any changes in the details of the group organiser/contact person the manager of the Stanley Sports Hub must be informed immediately.
- The person named in the booking will be the person responsible for the group, including full payment of the facility before playing, behaviour of those attending the booking, and adherence to the terms and conditions of hire and use of the facility.
- Any Hirer failing to pay their invoice by the required deadline will not be allowed to use the Stanley Sports Hub.
- All bookings include the time required to prepare, erect, dismantle and remove equipment.
- Bookings for children under 18 years of age must be booked and supervised by a person aged 18 or over.
- All bookings include a 5-minute change over period to set up/take down equipment, where appropriate. Users must exit the area immediately after use to allow the next activity to start on time.
- All Hirers wishing to book the Stanley Sports Hub facilities for either sports matches or practice sessions are required where reasonably possible to provide their own first aid equipment and qualified first aider, as are Hirers expecting large numbers of spectators to attend.
- Cancellation Policy:
- A minimum of two weeks’ notice of a cancellation must be given in writing to the Manager of the Stanley Sports Hub. Failure to do this, or failure to show on the given hire time for the booking, will result in the group being charged for the full hire of the facility.
- All booking cancellations that have paid by Credit/Debit Card and have cancelled giving at least two weeks’ notice, will be refunded 100% of the booking.
- Stanley Sports Hub if it deems necessary and at its sole discretion may at any time and without previous notice cancel any booking of the facilities by written notice, effective immediately. The Hirer may receive a refund for the cancelled bookings but shall have no claim whatsoever against the Stanley Sports Hub in respect of the booking or the cancellation thereof.
- Weather:
- If the pitches are unplayable the Stanley Sports Hub reserves the right to close the pitches. If this happens every effort will be made to contact the groups directly.
- State of Premises:
- No Dogs (with the exception of Guide dogs) or pets of any kind are allowed under any circumstances on the Stanley Sports Hub premises including the grassed areas. It is the responsibility of the Clubs/hirers to ensure their members and visitors are informed of this rule and enforce accordingly. Failure to enforce may lead to the termination of this and future bookings.
- No items should be taken on to the pitch except those needed to play the activity for which the facility was booked. Drinks, tracksuit tops etc. should be left at the side in the interests of user safety.
- Footwear on the 3G Pitch must consist of either, astro trainers, runners or moulded football boots. Cogs and bladed boots are strictly prohibited.
- No glass containers or bottles are allowed in or around the sports pitches.
- Smoking is not permitted in any area in or around the sports pitches.
- Chewing gum is not allowed in any area in or around the sports pitches.
- All jewellery should be removed before playing in the interests of player safety
- Alcohol or drugs are not allowed in or around the Stanley Sports Hub and no person who is in the opinion of the Management under the influence of alcohol or drugs will be admitted or allowed on or near the facility.
- Money/valuables should be left in a safe area and not in an open area on view at any time.
- Management accepts no responsibility for items lost/stolen on the premises or grounds, or for any loss, damage, or injury occurring in or in the vicinity of the pitch, or for any injuries to persons participating in any activity in or on its facilities.
- Any damage done to facilities, property, or equipment, fair wear and tear excepted, must be made good by the individual, group, club or organisation responsible for the damage
- Climbing on the nets, swinging from crossbars and any other behaviour likely to lead to damage to the facility or injury is forbidden, and will lead to immediate expulsion from the facility.
- Only park in designated parking spaces.
- Room Hire
The Hirer shall not use the Premises for any purpose other than that described on the booking notes and shall not sub-hire or use or allow the Premises to be used for:
- Any political rallies or demonstrations
- For purposes which are illegal i.e. be they forbidden by law or unauthorised by official or accepted rules.
- For functions attended by people whose presence may cause civil unrest or division within the community.
- To an organisation or individual which has been banned by law.
- Or to do anything or bring onto the Premises anything which may endanger the same or render invalid any insurance policies in respect thereof.
The Venue reserves the right to exclude or eject from the Premises any person, and to cancel any booking where it considers:
- That such events may be contrary to the interest of the general public or contrary to any law or act of Parliament. Any bookings will also be subject to consideration from the police to ensure the safety of the community is assessed against the request for a venue booking.
- The users of the premises may do something that may cause or pose a risk of loss, damage or significant expense to the Venue or harm the reputation of the Venue.
- The Hirer shall ensure that no equipment, goods or other materials are left on the Premises overnight.
The Hirer shall not apply for a Temporary Event Notice without the written permission of the Venue.
The maximum capacity of each room must not be exceeded under any circumstances. It is the hirer’s responsibility to ensure the number of attendees does not exceed the posted limit for safety and compliance with local regulations. Failure to adhere to capacity limits may lead to the termination of the hire agreement.
The hirer is responsible for the health and safety of all individuals using the room during the period of hire. This includes:
Conducting a basic risk assessment prior to use.
Ensuring emergency exits are kept clear and accessible.
Providing appropriate supervision, especially for events involving children or vulnerable adults.
Adhering to all relevant safety guidelines and ensuring attendees do the same.
Stanley Sports Hub disclaims any liability for accidents, injuries, or other incidents resulting from the hirers negligence or failure to take reasonable safety precautions.
The Hirer shall ensure that any electrical appliances intended to be used by the by the Hirer at the Premises shall be PAT tested.
The Hirer must not make any alterations to the Premises or any other part of the Premises without the Venue’s prior written consent.
The hirer is responsible for ensuring the room is left in the same condition as it was found. Any damage to the room, equipment, or facilities must be reported immediately, and costs for repairs may be charged to the hirer. Rooms should be left clean and tidy, with all waste disposed of in designated bins or removed from the premises.
Stanley Sports Hub regularly hosts college students, young people, and holiday camp programmes within the building. In order to safeguard these groups, the Hirer must ensure that all attendees remain within the room(s) hired and designated communal areas only (such as reception areas, toilets, and agreed access routes).
Attendees must not enter classrooms, activity areas, sports areas, or other parts of the building that are not included within the hire agreement. Participants must also not approach, interact with, or interfere with organised activities involving young people taking place elsewhere in the facility.
The Hirer is responsible for ensuring that all individuals attending their booking remain supervised where appropriate and do not wander the building.
Catering
All catering services must be booked at least 14 days in advance to ensure availability and proper preparation.
Any cancellations must be made in writing at least 14 days in advance before the event will receive a full refund of the deposit.
It is the responsibility of the client to inform Stanley Sports Hub in writing of any known allergens or specific dietary requirements at least 7 days prior to the event. We will take all reasonable steps to accommodate these requests.
Our menus are prepared in kitchens that handle a variety of food ingredients, and while we take great care, we cannot guarantee the complete absence of allergens.
Please be aware that cross-contamination may occur despite our best efforts, and guests with severe allergies should exercise caution. It is advised that guests with severe allergies contact the catering team directly for clarification on ingredients and potential risks.
Any dishes containing common allergens will be clearly labelled at the event. If requested, we can also provide ingredient information for each dish.
Final menu selections must be submitted no later than 10 days before the event. Changes after this deadline may not be accommodated.
While we strive to provide the exact menu selected, we reserve the right to make substitutions of similar quality ingredients or dishes if needed due to supply issues.
The final guest count must be confirmed 7 days prior to the event. After this date, the confirmed number will be considered final, and charges will apply accordingly.
All food provided by Stanley Sports Hub is intended for consumption during the event only. Leftover food cannot be taken away and should be consumed within the timeframe recommended by catering staff to ensure food safety.
Catering will be served at the times agreed upon in the booking. Delays in event timing may result in adjustments to service to ensure quality and safety.
Liability and Indemnity
Client Responsibility: The client assumes full responsibility for ensuring that guests are aware of these terms and conditions, especially in relation to allergen awareness.
Limitation of Liability: Stanley Sports Hub is not liable for any adverse reactions to food consumed, or items individuals may come into contact with, while attending the event.
By confirming a booking with Stanley Sports Hub, the client agrees to all terms and conditions stated above.
- Code of Conduct:
- Persons using the facility must be attired according to their intended activity
- No activity, which could be misconstrued or give offence to other patrons, or to surrounding neighbours, will be permitted
- Special consideration must be given to neighbours living near the facility. No excessive noise, conduct or general nuisance will be tolerated and offending users will be removed.
- Supervising personnel must be obeyed at all times during the hire. They are responsible for ensuring compliance with the Terms and Conditions of Hire and Use and have the authority to remove users from the facility. Non-acceptance of supervisory personnel’s decisions or any aggression or violence towards supervisory personnel will not be tolerated and may result in the removal of those involved from the premises and the cancellation of all future bookings.
- Only players and trainers/coaches are permitted inside the pitch during a booking time. For safety reasons children under the age of 18 are not allowed inside during a booked session unless they are officially part of the booking and of the activity for which the booking was made.
- No use will be permitted outside the operational hours of the pitch. Anyone breaching this rule will be removed. Management may other rules from time to time.
- The Management decisions on admission, allocation, use, operation, or closure of the facilities is final.
The Management reserve the right to:
- Introduce, amend or delete such rules as may be required from time to time due to the needs of the service or due to changing circumstances
- Levy charges and fees as it considers appropriate for the use of facilities or services, and to alter such charges or fees at their sole discretion
- Refuse admission or the continued use of the facilities to any person or group who in their opinion are in breach of any management rule, or whose behaviour is such that it interferes with the safe, efficient operation of the facility
- Close the facilities for maintenance repair, holidays, or for any other reason. Where such closure occurs, no claim shall lie against the Stanley Sports Hub, its management, staff or personnel in respect of loss or inconvenience suffered.
In the event of an emergency please call 999 and direct the required service to the following address;
Stanley Sports Hub
Thorneyholme Rd
Accrington
BB5 6BD
Stanley Sports Hub contact details;
Tel: 01254 475013
Email: info@stanleysportshub.co.uk
